APPLICATIONS:
Applications for the 2022-2023 Indoor Winter Market are now open and will close on Friday, October 14th at 11:59PM. CLICK THIS LINK TO APPLY TO BE A VENDOR IN OUR WINTER MARKET.
MARKET DATES AND TIMES:
The Winter Market runs from 10am-2pm December through April. Market dates are every other Saturday, for a total of 11 markets:
Dec 3, Dec 17, Dec 31, Jan 14, Jan 28, Feb 11, Feb 25, March 11, March 25, Apr 8, Apr 22
MARKET LOCATION:
The Winter Market will be held in Bethany Hall at the Old Dutch Church in Uptown, Kingston: 272 Wall St, Kingston, NY 12401. Entrance is on Wall St between Main St & John St.
VENDOR FEES:
DUE NOVEMBER 28, 2022. Vendor Fees are $385 per space for the season (8’ Table). Additional spaces/tables for a vendor are $385 each per season.
Pop-up vendor fees are $50 per space.
-Check should be sent to: Kingston Farmers Market, P.O. Box 3794, Kingston, NY 12402
-Payments can also be made via Paypal (info@kingstonfarmersmarket.org) or Venmo (@kingstonfarmersmarket) as a donation.
-To participate in the payment plan, please submit 2 checks at once each with half of your fee due, one with current date and one dated February 1, 2023.
–All payments must include the name of your business and the season that you are paying for.
**Vendors who have any outstanding balance from previous markets will not be allowed to participate in the market. **
INSURANCE AND LICENSING:
DUE NOVEMBER 28, 2022. Upon acceptance, vendors must provide all necessary licenses. Vendors selling prepared foods must submit a copy of their 20-c or home kitchen exemption, and vendors selling ready-to-eat hot food must apply for a Temporary Food Service Permit from Ulster County Dept of Health. Please inquire with the Market Manager if you are unsure of what you need.
All vendors must have $1,000,000 in general liability coverage with two separate certificate holders listed as additional insureds:
Kingston Farmers Market
PO Box 3794
Kingston, NY 12402
Old Dutch Church
272 Wall Street
Kingston, NY 12401
Copies must be sent to: info@kingstonfarmersmarket.org or Kingston Farmers Market, PO Box 3794, Kingston, NY 12402.
WEATHER AND CANCELLATION:
The market is canceled in only very extreme circumstances, but if it becomes necessary we will alert vendors about the possibility of a cancellation by Thursday at 4pm, and we will officially cancel the market by 12pm on the Friday before the market. Cancellation will be announced to vendors by email, and will also be posted on the market’s social media pages.
Refunds of vending fees are not issued in event of cancellations. KFM is not liable for unsellable merchandise in the case of a canceled market.
ATTENDANCE:
Attendance is mandatory for all markets. Vendors are afforded 1 excused absence during the winter market season (excused absence is defined as notifying the market manager at least 24 hours in advance). Not attending the market without notifying the market manager, or with notice less than 24 hours in advance – or less than 48 hours for pop-up vendors – can result in the vendor being asked not to return for the remainder of the season.
The market does not issue refunds for dates that vendors are absent, including pop up vendors.
We want to stress that if vendors or any of their employees or family members have symptoms or have been exposed to COVID-19, they should not hesitate to cancel ASAP and stay at home! This will not affect future standing with the market or continuation for the remainder of the season.
Please notify Alexis Nigro, Operations Manager, of any absences by email at info@kingstonfarmersmarket.org or via phone at 908-463-6632.
LOAD-IN & OUT AND PARKING:
Load in begins at 8:00am, everything must be inside and at your table, with your car parked, by 9:45am. Please unload your vehicle then park it and come back to set up so that we have room for all vendors to access the loading zone in front of the building.
The main entrance is on Wall St (between Main St & John St), it has 4 steps to get into the church. The back entrance at Fair Street has a handicapped ramp that can be used for loading in and out. At the back entrance, vehicles may park on the gravel for 15 minutes to unload then must park elsewhere. The handicapped ramp must not be blocked at any time! We will have many vendors unloading at the same time, so please be conscientious of your fellow vendors. We recommend bringing a hand truck or cart of some kind to make the process easier and quicker.
Parking is available on the street (Kingston is at this time unofficially not checking meters on Saturdays), or in one of the free lots in Uptown, best one being the County Courthouse parking lot (site of our outdoor market)
**All vendors must be fully set up with products ready to be sold at 10:00am. Any vendor not set up and ready to take customers at 10:00 will be fined $50, to be paid by cash or check on the same day.**
Any vendor with 3 late set-ups may be asked not to return to the market to make way for a waitlisted vendor, and it will affect the possibility of acceptance to future markets.
Market day questions can be directed to Operations Manager, Alexis Nigro: 908-463-6632
SPACE USE:
Vendors should present products on an 8′ table at indoor markets. Tables will be provided by the Old Dutch Church. No tents to be used at the indoor vending space. Side tables can be used for product prep and display in the area behind a vendor’s 8′ table, but vendors must provide any extra tables they may need. This space will be much tighter than the 10×10′ area of a tent during outdoor markets.
The Market Managers and Board of Directors determine the layout of the market and take many factors into consideration during the process. If you have special needs regarding location – such as a request for electricity– you may include that in your application. The Board and Managers reserve the right to place, relocate, or otherwise shift the location of a vendor’s booth at any time for any reason.
CLEAN UP AND TRASH:
Vendors are responsible to carry out their own trash, the dumpsters on the grounds may not be used. The Old Dutch Church provides small trash cans for the use of customers, staff, volunteers and vendors for everyday handheld trash such as coffee cups or tissues. Waste produced from vending should NOT be dumped here.
PETS:
Dogs are not allowed in the Old Dutch Church unless they can be carried.
VENDOR SAFETY:
We are committed to ensuring the safety of our vendors, their staff, market staff and customers and to upholding our Code of Conduct. If there is a safety issue at the market, immediately bring it to the attention of either the Site Manager or the Market Manager.
We will continue to monitor the Covid-19 situation and make calls on mask requirements with the guidance of the CDC.
VENDOR SELECTION:
Vendors may participate in the Kingston Farmers Market (KFM) by invitation from the market’s Board of Directors only. KFM is under no obligation to extend participation privileges to any vendor, regardless of past acceptance status or any other factor. Vendors are carefully chosen by the Board to ensure a diverse and fair mix of products across many product categories, which can and will change from year to year.
Vendors requesting to sell the following items using New York State grown, raised or foraged ingredients are invited to apply to the KFM: vegetables, fruit, grains, dairy products, meats, fish, poultry, game, eggs, mushrooms, maple products, honey, herbs, plants, flowers, cheese, wine, fruit juice, cider, jams, pickles, baked goods, beer, wine, spirits, processed, value-added and prepared foods.
Vendors wishing to sell crafts such as soap, wool products, bee products and other agriculturally related items will also be considered when these items are created using New York State grown, raised or foraged products.
All products must be grown and/or produced by the applicant. Items for resale are subject to approval by special permission only. The KFM is primarily a food market – craft vendors will be considered after all other spots are filled and at the discretion of the Board.
The Board of Directors will consider applicants whose primary growing/manufacturing location is located within 50 miles of Kingston, NY. The Board reserves the right to make exceptions in regard to applicant location at any time.
PRODUCT AGREEMENT:
Vendors must provide a specific list of all products they plan to sell. It is required to specify whether the crops or products are grown and/or made by you or obtained from another source, and where you obtain your ingredients from.
Some vendors’ products may not be approved by the market for sale if there is already sufficient quantity available to meet customer demand, or because of another reason at the Board’s discretion. Non-approved items presented for sale by a vendor will be asked to be removed from the market.
Vendors should bring approved products to the market in sufficient quantities to satisfy customer demand. If a vendor is unable to supply a product in sufficient quantity, KFM may add these products to other vendors’ lists of approved products.
The Kingston Market is dedicated to allocating a fair share of the market to all and ensuring that our customers have a good variety of products to choose from throughout the season while offering only adequate amounts of each product to allow all vendors to be successful.
CREDIT CARDS:
We recommend that vendors accept credit/debit card payments. There is Wi-Fi access inside the Old Dutch Church. Customers can purchase market dollars with their card at the KFM tent in case your POS is not working.
SNAP/EBT, BENEFITS AND COUPONS:
The market accepts SNAP (EBT/Food stamps) and provides customers with a couple different benefit programs to stretch their buying power. We expect vendors to accept SNAP tokens as payment for eligible products, as well as benefit program payments and KFM coupons as applicable. The market reimburses vendors monthly via check, PayPal, or Venmo. For more information about SNAP/EBT at the market please visit www.snaptomarket.com
SNAP Wooden tokens: The market distributes wooden tokens worth $1 SNAP dollar. All Vendors should accept these as payment except vendors selling alcohol, restaurant style foods, hot drinks and coffee, vitamins and medicine, or non-food items. These will be collected and reimbursed by the market.
Solidarity Dollars: This is a currency created by our market to help stretch the dollars of our community members. We require all vendors to accept this currency and it will be included in the monthly reimbursement.
FreshConnect Coupons: The market distributes $2 FreshConnect paper coupons from NYS. These paper coupons can and should be accepted for all SNAP eligible items, but are the responsibility of the vendors to redeem via mail. The form for reimbursement can be found HERE.
WIC/FMNP Checks cannot be accepted by vendors during Winter months.
SOCIAL MEDIA/PROMOTION:
We post often on Facebook and Instagram and we encourage you to do the same. Please like us on Facebook (Kingston NY Farmers Market) and tag any photos you take! We’re also on instagram (@kingstonfarmersmarket and #kingstonfarmersmarket).
CONTACT:
If you have questions or concerns, please contact Alexis Nigro, Operations Manager at 908-463-6632 or info@kingstonfarmersmarket.org.
Lizzy Winn, Food Access Coordinator, will be available on market days, 631-942-8236, foodaccess@kingstonfarmersmarket.org
