COVID-19 SAFETY PROTOCOL
Indoor Market Season 2020-2021
- Masks are required to be worn at all times by shoppers, vendors and staff. Everyone must practice social distancing, staying 6 feet from one another.
- Only a certain amount of shoppers will be allowed into the market area at a time via one entrance, others will wait in line 6 feet apart. Each shopper will be afforded 100 sq ft. of room within the indoor space at a time. The market may re-institute online sign-ups for 20 minute shopping spots to help crowd control.
- Vendor’s tables will be separated at least 3 feet sideways from another table with adequate space behind them to ensure that they are working socially distanced.
- There will be no sampling, tasting or eating/drinking of products by customers in the indoor market space.
- All Vendors and KFM Staff need to be sanitizing their stands regularly: wiping down tables, terminals, cash boxes, etc. and sanitizing their hands between customers.
- Only Vendors and their staff may handle products. Customers must not enter behind tables, self serve, nor touch any produce or products until after they have purchased.
- Vendors should offer a contactless method of payment via credit card. Cash boxes (ie. a type of donation box with slit on top) can be placed on front table and customers can put their money into it and make change themselves.
- Vendors are highly encouraged to offer product in pre-packaged, pre-priced quantities to make quicker sales. All product should be clearly priced. Chalkboard menus are encouraged!
- Vendors are encouraged to offer pre-orders with pre-pay online or by phone for quick pick up on market day. Market will promote info via website and social media.
- Music or community events will only be held in the indoor space if there is ample square footage available to accommodate them and they are appropriate and safe, ie. no singers or clarinets, only masked instrumental music.
- The market will provide hand sanitizer at the KFM table.
- All KFM Staff and Vendors must stay home if they are sick!
Rules and Regulations
Winter Market Season 2020-2021
Winter Market 2020-2021 Dates and Time:
The Winter Market runs from 10am-2pm. Please be finished setting up your display, with your car parked in an appropriate place by 9:45am. 2020-2021 Market dates are every other Saturday on the following days for a total of 11 markets:
Winter Market 2020-2021 Locations:
In December 2020, the market will be held outdoors in our current location, the County Courthouse parking lot with entrances on John St (between Crown and Wall St) and on Wall St (between Main and John St). The Winter market vendors will all be placed in the northern area of the lot. In the case that we have a forecast of below freezing temperatures all day or a snowstorm, we will activate a contingency plan by Thursday afternoon of moving inside to our new venue as long as they do not have another event booked. Propane heaters can be used for outdoor dates.
In January and February 2021, the market will be held inside the Senate Garage, a 7000 sq ft event venue with 12.5’ ceilings on Front St between Fair & Clinton in Uptown Kingston, two blocks from our former location, the Old Dutch Church. There are some new regulations in order to protect their floors, and vendors will now need to provide their own tables and chairs.
In March and April 2021, we plan to move the market back outdoors, location TBD, either our current location of the County Courthouse parking lot or our former location on Wall St between Main and John St. If weather in March prevents us from moving outdoors, we will consider holding the markets inside the Senate Garage if available or the Old Dutch Church if it has become safe to do so.
Since there are many unknowns with COVID-19, we foresee that at some point it may become unsafe to hold indoor markets and the weather prevent us from being outdoors; at that time we consider relying entirely on an online pre-order and pick-up system.
Due by December 1, 2020
The cost of the winter market to vendors is $385 for one tent/table for the full winter season of 11 markets. For an additional tent/table at the market, cost will be an additional $385.
Pop up vending fees are $50 per date.
Check should be made to:
Kingston Farmer’s Market, P.O. Box 3794, Kingston, NY 12402
Payments can also be made via Paypal as a donation to firstname.lastname@example.org or using this link: https://www.paypal.com/cgi-bin/webscr?cmd=_s-xclick&hosted_button_id=T9QSEFEG2FHRG
To participate in the payment plan, please submit 2 checks at once each with half of your fee due, one with current date and one dated February 1, 2021. Vendors who have any outstanding balance from previous markets will not be allowed to participate in the market.
Vendor Insurance and Licensing
Due by December 1, 2020.
Vendors must have all proper licensing in place before the start of the market, such as 20c or home kitchen exemptions, liquor licenses, and Temporary Food Service Permits from Ulster County Dept of Health for ready-to-eat foods. If you have questions about what is required for your business, send us an email: email@example.com
All vendors must have $1,000,000 in general liability coverage with three separate certificate holders listed as additional insureds.
(First two only if you are vending outdoors only).
Kingston Farmers Market
PO Box 3794
Kingston, NY 12402
County of Ulster
PO Box 1800/244 Fair St
Kingston, NY 12402
Senate Garage LLC
4 North Front Street
Kingston, NY 12401
Attn: April Tiberio
MUST ALSO BE NOTED ON THIS LAST CERTIFICATE: “Senate Garage, LLC, Front & Fair LLC, and DragonSearch LLC. are listed as Additional Insureds for General Liability on a primary and noncontributory basis per written contract or agreement per policy.”
Vendors without proper insurance will not be allowed to participate. If you or your insurance agent have questions, please contact us at firstname.lastname@example.org
Vendors may participate in the Kingston Farmers Market (KFM) by invitation from the market’s Board of Directors only. KFM is under no obligation to extend participation privileges to any vendor, regardless of past acceptance status. Vendors are carefully chosen by the Board to ensure a diverse and fair mix of products across many product categories, and this can and will change from year to year.
Vendors requesting to sell the following items using New York State grown, raised or foraged ingredients are invited to apply to the KFM: vegetables, fruit, grains, dairy products, meats, fish, poultry, game, eggs, mushrooms, maple products, honey, herbs, plants, flowers, cheese ,wine, fruit juice, cider, jams, pickles, baked goods, beer, wine, spirits, processed, value-added and prepared foods. Vendors wishing to sell crafts such as soap, wool products, bee products and other agriculturally related items will also be considered when these items are created using New York State grown, raised or foraged products. We are not accepting non-agriculturally related products at this time. All products must be grown and/or produced by the applicant. Items for resale are subject to approval by special permission. The KFM is primarily a food market – craft vendors will be considered after all other spots are filled and at the discretion of the Board. The Board of Directors will consider applicants whose primary growing/manufacturing location is located within 50 miles of Kingston, NY. The Board reserves the right to make exceptions in regard to applicant location at any time.
Vendor Space Assignment:
The Market Manager and Board of Directors will assign each vendor a 10×10’ booth space (outdoor) or an 8’ table location (indoor) for the Winter Market. If you have a request for where you would like to be placed or if you need access to electricity (indoors only) or any other special needs, it must be presented to the Market Manager for consideration at the time of application. The market layout will not be changed at a vendor’s request after the start of the market. All vendor stall placements are at the Market Manager’s and Board of Director’s discretion. The Market Manager or Site Manager may move vendor location at any time for any reason.
Load-in and Set-up Instructions:
Please plan ahead and allow yourself plenty of time to be at the market and fully set up by 9:45am. Vendors who arrive after 9:45am may be asked not to set up that day.
For outdoor dates in the County Courthouse parking lot:
Load-in begins at 8:00am and all vehicles must be off lot by 9:30am. Vehicle entrances are on John St between Crown & Wall or on Wall St across from the Old Dutch Church.
Some vendors will be granted the ability to park their vehicles at their tents for no extra fee based on request, need and location. Make a note on your application explaining your need.
For indoor dates in Senate Garage:
Load in beings at 8:00am through two doors at either end of the front of the building on Front St between Clinton & Fair St. Everything must be inside and at your table, with your car parked, by 9:45am. Please unload your vehicle then park it and come back to set up so that we have room for all vendors to access the loading zone in front of building.
Floors are very easily scratched and we are responsible for them!
- We require all load in/load out that is not carried by hand to be done on rubber wheeled carts.
- No pushing, pulling, scooching crates or anything heavy across the floor even a short distance within your vending space. If crates must be moved around during market, they should be on rubber wheeled carts.
- All tables and chairs must have rubber feet, no metal to be touching floors. Kindly check your equipment before indoor markets.
During outdoor dates some vendors will be able to park with their tent, other vendors may find parking in the southern area of the lot, on the street (meters unofficially not checked on Saturdays), or in another nearby free lot in Uptown.
During indoor market dates, there is free parking in the County Courthouse parking lot off of Wall Street (where the Outdoor Market is currently held).
Please note that many of the streets in uptown Kingston are one-way. For more detailed info on parking as well as map, see our website: https://kingstonfarmersmarket.org/wp-content/uploads/2020/04/Kingston-Farmers-Market-Parking-Map-2020.pdf
Attendance is expected for all 11 markets through the season. If you are unable to attend a market, you must let the Market Manager know by 8am on the market day either by phone/text (646-262-4672) or email (email@example.com) but preferably as soon as you know so that we have time to fill your spot! You will be afforded no more than 1 absence during the Winter Market season. Vendors who do not show up without letting the Market Manager know may be asked to forfeit their space at the market to let room for one of the many waitlisted vendors.
Please make every effort to have someone work your table for you if you are unavailable for a particular market day. We do not offer refunds for market days that you are absent. Missing vendors affect the market’s overall success, so we ask that you make every attempt to get to the market safely and on time. Part of the reason the Winter Market starts at 10:00am is to allow vendors the extra time on wintery mornings. We recognize that many of our vendors and customers do travel from out of town to the market and we take that into consideration on days when weather is particularly bad. It’s important to us that our vendors and customers are safe.
We want to stress that if you or any employees or family members have symptoms or reasons that you might have been exposed to COVID-19 you should not hesitate to cancel ASAP and stay at home!
The market is usually only cancelled in very extreme weather circumstances; however, during pandemic times we must be prepared for changes and cancelations due to spikes in COVID-19 cases in our community or in response to government shutdown orders. If it becomes necessary we will alert vendors about the possibility of a cancellation by Thursday at 4pm, and we will officially cancel the market by 12pm on the Friday before the market. Cancellation will be announced to vendors by email, and will also be posted on the market’s social media pages and on the Kingston Farmers Market website (https://www.kingstonfarmersmarket.org).
Accepting Credit Cards
The market does not have a credit/debit card redemption program, but we recommend that vendors accept credit/debit card payments (or venmo) at the Winter Market. There is no ATM on site, though there are a couple of 24-hour ATMs on the same block as the market. If you have a Square reader or other similar way to accept mobile credit card payments, you will increase your sales and overall public safety. There is Wi-Fi access in the parking lot and should be in our new indoor space – we will have the password available for you on the first market day.
SNAP Benefits & FreshConnect Coupons
Vendors selling the following items are eligible to accept SNAP (EBT/food stamp) benefits: fruits and vegetables, plants that produce food, meat, fish, poultry, eggs, dairy products, maple and honey products, seeds that produce foods, baked goods (wrapped, labeled and intended for home consumption), jams, sauces, soups (for home consumption), etc.
Foods that cannot be purchased with SNAP benefits: beer, wine, liquor, tobacco products, foods meant to be eaten on-site, hot foods or coffee, vitamins, supplements and medicines, any non-food items. If you are unsure whether your product is eligible to SNAP customers, please get in touch with the Market Manager. You will not be reimbursed if your product is not eligible. For more information please visit www.snaptomarket.com
Vendors are not able to accept WIC/FMNP checks in the Winter Market.
Customers who use their SNAP benefits will also get a $2 FreshConnect coupon for each $5 they spend at the farmers market. These paper coupons are only to be used for SNAP eligible items and are the responsibility of the vendors to redeem. The form for reimbursement can be found: https://www.agriculture.ny.gov/system/files/documents/2019/03/fcc-redemptionform.pdf
Market Events and MusicWe are unsure at this time whether we will offer live music or events at the indoor market space, but if we do, we take care that it is safe and in accordance with COVID-19 restrictions and that it is appropriate for the space and at a volume so that vendors may conduct business without interference.
We post often on Facebook and Instagram and we encourage you to do the same. It’s a great way to draw people into the market! Please like us on Facebook (Kingston Farmers Market) and tag any photos you take! We’re also on instagram (@kingstonfarmersmarket and #kingstonfarmersmarket). If you don’t yet use these platforms I’ll be happy to help you set them up. They’re fun and free marketing tools for your business!
If you have questions or concerns, please contact Laura Crimmins, Market Manager at 646-262-4672 or firstname.lastname@example.org.
Suzanne Flaum is our Site Manager and Food Access Coordinator and will be available on market days, 845-800-0437.
The Kingston Farmer’s Market