We are excited for the start of the winter farmers market season on
Saturday, December 7, 2019!
This online application will close on Tuesday, October 8 at 11:59pm. After that time we will not accept any applications, without exception. The board will come to a decision on vendor applications at the October 21st meeting, and all applicants will be notified of their vendor status within a week of that date.
Please read this letter in full before submitting your application for the Winter Farmers Market. Be aware that each market season acts independently and acceptance to previous years’ markets does not guarantee a place in any upcoming market season, and acceptance to the Winter Market does not guarantee placement in the outdoor market.
Market Dates and Time:
The market runs from 10am-2pm. Please be finished setting up your display, with your car parked in an appropriate place by 9:45am.
2019-2020 Market dates are every other Saturday on the following days for a total of 11 markets:
December 7, December 21
January 4 & 18
February 1, 15 & 29
March 14 & 28
April 11 & 25
The winter farmers market is in the Old Dutch Church on the corner of Wall Street and Main Street in uptown Kingston. The Wall Street entrance (main entrance) has 4 steps to get into the church. The Fair Street entrance (back entrance) has a handicapped accessible ramp that can be used for loading in and out. At back entrance, there is no parking on the pavement/sidewalk at all, vehicles must be parked on the gravel only, with a 15 minute time limit. The handicapped ramp must not be blocked at any time! At either entrance please unload your vehicle and then move your car to a designated parking spot before you set up your table. We will have many vendors unloading at the same time, so please be conscientious of your fellow vendors. I recommend bringing a hand truck or cart of some kind to make the process easier and quicker.
The market is held in the main hall, Bethany Hall.
An 8 foot table and chairs will be provided for each paid space.
City parking meters are operational and the city does check them on the blocks surrounding the market on Saturdays. There is also free parking in the Court House Parking Lot off of Wall Street. Please note that many of the streets in uptown Kingston are one-way. For more detailed info on parking as well as map, see our website: http://secureservercdn.net/184.108.40.206/yh1.b4d.myftpupload.com/wp-content/uploads/2016/04/Kingston-Farmers-Market-Parking-Map-1.pdf
Attendance is expected at every market through the season. Please make every effort to have someone work your table for you if you are unavailable for a particular market day. We do not offer refunds for market days that you are absent. Our winter market is intimate and missing vendors affect the market’s overall success, so we ask that you make every attempt to get to the market safely and on time.
Part of the reason the winter market starts at 10am is to allow vendors the extra time on wintery mornings to get to the market on time. Please plan ahead and allow yourself plenty of time to be at the market and fully set up by 9:45am. Vendors who arrive after 9:45am may be asked not to set up that day.
Vendors who wish to attend the market for only select dates must indicate their preferred dates on this application, and will be either approved or denied for each date. There is limited room for pop-up vendors at the market, so it is possible that applicants may not be approved for all the dates on their application.
Full payment and insurance COIs for pop-up vendors are due by December 1. Vendors are expected to commit to all the dates they have been approved for – cancellation without 24 hours prior notice will result in not being considered for future market slots.
The market is cancelled in only very extreme circumstances, but if it becomes necessary we will alert vendors about the possibility of a cancellation by Thursday at 4pm, and we will officially cancel the market by 3pm on the Friday before the market. If weather circumstances change and cancellation is no longer necessary, vendors are responsible for attending the market as planned. Cancellation will be announced to vendors by email, and will also be posted on the market’s facebook page and on the Kingston Farmers Market website (kingstonfarmersmarket.org). In the event of a cancellation, refunds will not be issued.
The cost of the winter market to vendors is $385 for the full winter season of 11 markets. Vendor fees must be received by December 1.
To participate in the payment plan, please submit 2 checks at once: one with current date for $192.50 and one dated February 1 for $192.50. Vendors who have any outstanding balance will not be allowed to participate in the market.
Every vendor is required to hold General Liability Insurance for $1,000,000. Proof of insurance coverage is due by December 1.
Please make sure that you have both Kingston Farmers Market (PO Box 3794 Kingston NY 12402) and Old Dutch Church (272 Wall Street Kingston, NY 12401) listed as additionally insured. Vendors without proper insurance will not be allowed to participate. If you or your insurance agent have questions, please contact me at email@example.com
Vendor Space Assignment
The market manager and Board of Directors will assign each vendor a table for the winter market. If you have a request for where you would like to be placed or if you need access to electricity, it must be presented to the market manager for consideration at the time of application. The market layout will not be changed at a vendor’s request after the start of the market. All vendor stall placements are at the market manager’s and board of director’s discretion. The market manager or site manager may move vendor location at any time for any reason.
Credit Card Payments
The market does not have a credit/debit card redemption program, but we recommend that vendors accept credit/debit card payments (or venmo) at the winter market. There is no ATM on site, though there are a couple of 24-hour ATMs on the same block as the market. If you have a Square reader or other similar way to accept mobile credit card payments, you will increase your sales. There is Wi-Fi access in the church – I will have the password available for you on the first market day.
Inclement Weather and Cancellation
We very rarely cancel the winter market due to inclement weather. However, we recognize that many of our vendors and customers do travel from out of town to the market and we take that into consideration on days when weather is particularly bad. It’s important to us that our vendors and customers are safe. If you are unable to attend a market due to inclement weather, you must let me know by 8am on the market day either by phone/text (646-262-4672) or email (firstname.lastname@example.org). You will be afforded no more than 1 absence during the market season. Vendors who do not show up without letting the market manager know may be asked to forfeit their space at the market.
SNAP Benefits & FreshConnect Coupons
Vendors selling the following items are eligible to accept SNAP (EBT/food stamp) benefits: fruits and vegetables, plants that produce food, meat, fish, poultry, eggs, dairy products, maple and honey products, seeds that produce foods, baked goods (wrapped, labeled and intended for home consumption), jams, sauces, soups (for home consumption), etc.
Foods that cannot be purchased with SNAP benefits: beer, wine, liquor, tobacco products, foods meant to be eaten on-site, hot foods, vitamins, supplements and medicines, any non-food items. If you are unsure whether your product is eligible to SNAP customers, please get in touch with the market manager. You will not be reimbursed if your product is not eligible. For more information please visit www.snaptomarket.com
Vendors are not able to accept WIC/FMNP checks in the winter market.
While supplies last, customers who use their SNAP benefits will also get a $2 coupon for each $5 they spend at the farmers market. These coupons are only to be used for SNAP eligible items and are the responsibility of the vendors to redeem. The form for reimbursement can be found: https://www.agriculture.ny.gov/system/files/documents/2019/03/fcc-redemptionform.pdf
Market Events and Music
We have live music every week at the market, and we take care that it is appropriate music for the space and at an appropriate volume so that business and socializing can occur easily. We also often have kids activities and try to make the market as family friendly as possible.
We post often on facebook and instagram and we encourage you to do the same. It’s a great way to draw people into the market! Please like us on facebook (Kingston Farmers Market) and tag any photos you take! We’re also on instagram (@kingstonfarmersmarket and #kingstonfarmersmarket). If you don’t yet use these platforms I’ll be happy to help you set them up. They’re fun and free marketing tools for your business!
If you have questions or concerns, feel free to contact Laura Crimmins, Market Manager at 646-262-4672 or email@example.com.
Suzanne Flaum is our Site Manager and Food Access Coordinator and will be available on market days, 845-800-0437.