We are now accepting applications for the Winter Market 2017-18! This online application will close on Wednesday, October 25th at 11:59pm.
Applications for our farmers markets are handled through Manage My Market, which requires registration. If you have already applied to ANY market in the past through managemymarket, you can use your existing login for this market as well. Please be sure to update your product list each season if there are changes.
To be notified when the next market season’s vendor applications have opened, join our mailing list.
Looking to pay your vendor dues? You can send them to P.O. Box 3794, Kingston, NY 12402, or use our secure Paypal site.
This online application will close on Wednesday, October 25th at 11:59pm. After that time we will not accept any applications, without exception. The board will come to a decision on vendor applications at the October 30th meeting, and all applicants will be notified within a week of that date.
Please read the following rules and regulations in full and let our market manager, Katy Kondrat, know if you have any questions.
WINTER MARKET 2017-2018 RULES AND REGULATIONS
Market Dates and Time:
The market runs from 10am-2pm. Please be finished setting up your display, with your car parked in an appropriate place by 9:45am.
Market dates are every other Saturday as follows for a total of 11 markets:
Dec 2, Dec 16, Dec 30, January 13, Jan 27, Feb 10, Feb 24, Mar 10, Mar 24, April 7, April 21
The winter farmers market is in the Old Dutch Church on the corner of Wall Street and Main Street in uptown Kingston. The Wall Street entrance (main entrance) has 4 steps to get into the church. The Fair Street entrance (back entrance) has a handicapped accessible ramp that I recommend you use for loading in and out. At either entrance please unload your vehicle and then move your car to a designated parking spot before you set up your table. We will have many vendors unloading at the same time, so please be conscientious of your fellow vendors. I recommend bringing a hand truck or cart of some kind to make the process easier!
The market is held in the main hall, Bethany Hall. An 8 foot table and chairs will be provided for each space.
City parking meters are operational but the city does not check them on the blocks surrounding the market on Saturdays. There is also parking in the municipal parking lot behind the courthouse on Wall Street. Please note that many of the streets in uptown Kingston are one-way. For more detailed info on parking as well as map, see our website: http://kingstonfarmersmarket.org/about-us/location-hours/
Attendance is expected at every market through the season. Please make every effort to have someone work your table for you if you are unavailable for a particular market day. We do not offer refunds for market days that you are absent. Our winter market is intimate and missing vendors affect the market’s overall success, so we ask that you make every attempt to get to the market safely and on time.
Part of the reason the winter market starts at 10am is to allow vendors the extra time on wintery mornings to get to the market on time. Please plan ahead and allow yourself plenty of time to be at the market and fully set up by 9:45am. Vendors who arrive after 10am may be asked not to set up that day.
The cost of the winter market to vendors is $385 for the full winter season of 11 markets. Vendor fees must be paid in full by the first day of market. If you have not submitted your payment by mail, bring a check or money order with you on Saturday, December 2. Vendors who have an outstanding balance may be asked not to set up. Vendors who are using the 2 payment plan will have a $25 administrative fee added to their total due (for a total of $410), and must have their second payment received by the first market day. We will accept payment by check or money order on December 2, but cash is not accepted.
Every vendor is required to hold General Liability Insurance for $1,000,000. Proof of insurance coverage is due by December 1.
Please make sure that you have both Kingston Farmers Market (PO Box 3794 Kingston NY 12402) and Old Dutch Church (272 Wall Street Kingston, NY 12401) listed as co-insured. Vendors without proper insurance will not be allowed to participate.
Vendor Space Assignment
The market manager and Board of Directors will assign each vendor a table for the winter market. If you have a request for where you would like to be placed, it must be presented to the market manager for consideration by email BEFORE December 1. The market layout will not be changed at a vendor’s request after the start of the market.
If you need access to electric, you must let the market manager know by December 1.
Credit Card Payments
It is recommended that vendors accept credit/debit card payments at the winter market. There is no ATM on site, though there are a couple of 24-hour ATMs on the same block as the market. If you have a Square reader or other similar way to accept mobile credit card payments, you will increase your sales – we notice that customers spend more when they can use a credit/debit card. There is Wi-Fi access in the church – I will have the password available for you on the first market day.
Inclement Weather and Cancellation
We very rarely cancel the winter market due to inclement weather. However, we recognize that many of our vendors do come from quite a ways away and we take that into consideration on days when weather is particularly bad. It’s important to us that our vendors are safe. If you are unable to attend a market due to inclement weather, you must let me know by 8am on the market day either by phone/text (347-721-7386) or email (email@example.com). You will be afforded no more than 1 absence during the market season. Vendors who do not show up without letting the market manager know may be asked to forfeit their space at the market.
SNAP Benefits & FreshConnect Coupons
Vendors selling the following items are eligible to accept SNAP (food stamp) benefits: fruits and vegetables, plants that grow food, breads, meat, fish, poultry, eggs, dairy products, maple and honey products, seeds and plants that produce foods, baked goods (wrapped, labeled and intended for home consumption), jams, sauces, soups (for home consumption), etc.
Foods that cannot be purchased with SNAP benefits: beer, wine, liquor, tobacco products, foods meant to be eaten on-site, hot foods, vitamins and medicines, any non-food items. If you are unsure whether your product is eligible to SNAP customers, please get in touch with the market manager. You will not be reimbursed if your product is not eligible. For more information please visit www.snaptomarket.com
Vendors are not able to accept WIC/FMNP checks in the winter market.
While supplies last, customers who use their SNAP benefits will also get a $2 coupon for each $5 they spend at the farmers market. These coupons are only to be used for SNAP eligible items and are the responsibility of the vendors to redeem. The form for reimbursement can be found here.
Market Events and Music
We have live music every week at the market, and we take care that it is appropriate music for the space and at an appropriate volume so that business and socializing can occur easily. We also often have kids activities and try to make the market as family friendly as possible.
We post often on facebook and instagram and we encourage you to do the same. It’s a great way to draw people into the market and drum up excitement. Please like us on facebook (Kingston Farmers Market) and tag any photos you take! We’re also on instagram (@kingstonfarmersmarket and #kingstonfarmersmarket). If you don’t yet use these platforms I’ll be happy to help you set them up. They’re fun and free marketing tools for your business!
If you have questions or concerns, feel free to contact Katy Kondrat, Market Manager at 347-721-7386 or firstname.lastname@example.org. (Email is the best way to be in touch.)
Rob Begley is our Site Manager and will be available on market days.
Katy Kondrat, Market Manager
and Kingston Farmers’ Market Board:
Donna Brooks, President
Kaycee Wimbish, Vice President
Brian Bender-Tymon, Secretary
Giovanna Righini, Sponsorship Chair
Ray Tousey, Vendor Relations Chair