We will be accepting applications for the 2017 summer market through Monday March 6, 2017.
Applications for our farmers markets are handled through Manage My Market, which requires registration. If you have already applied to ANY market in the past through managemymarket, you can use your existing login for this market as well. Please be sure to update your product list each season if there are changes.
To be notified when the next market season’s vendor applications have opened, join our mailing list.
Looking to pay your vendor dues? You can send them to P.O. Box 3794, Kingston, NY 12402, or use our secure Paypal site.
SUMMER 2017 Rules and Regulations
- MARKET DATES. Opening day will be on Saturday May 13, 2017 (Mothers’ Day Weekend) closing twenty-eight (28) weeks later on Saturday, November 18, 2017 (Saturday before Thanksgiving).
- VENDOR SELECTION. Vendors may participate in the Kingston Farmers Market by invitation by the market’s Board of Directors only. KFM Is under no obligation to extend participation privileges to any vendor, regardless of past acceptance status. Vendors are carefully chosen by the Board to ensure a diverse and fair mix of products across many product categories.
- MARKET HOURS and CANCELLATION. The market runs from 9:00 a.m. to 2:00 p.m rain or shine. All vendors are required to attend the market in all weather. The market is cancelled in only very extreme circumstances, but if it becomes necessary we will do so by 3pm on the Friday before the market. Cancellation will be announced to vendors by email, and will also be posted on the market’s facebook page and on the Kingston Farmers Market website (kingstonfarmersmarket.org).
- ATTENDANCE. Attendance is mandatory for all markets from opening day through October 29. The three markets in November are technically optional, as we know that some growers have limited product availability. Vendors are afforded 3 excused absences during the market season (excused absence means notifying the market manager at least 24 hours in advance). Not attending the market without notifying the market manager can result in the vendor being asked not to return for the remainder of the season. You can contact Katy, market manager, by text, 347-721-7386, or email, firstname.lastname@example.org.
The market does not issue refunds for dates that vendors are not at the market.
- VENDOR FEES. Vendor Fees are $425 per 10×10 space. If you would like to park your truck on the street you will be assessed an additional $425 fee, if space permits.
Vendor fees are due upon the approval of the vendor application, and must be received (either in full or the first installment) within 10 business days of your acceptance email. Upon request the payment can be broken up into two installments for an additional $50 fee. The first installment ($237.50 for one space, $450 for two spaces, etc.) will be due upon approval of the vendor application and the second installment is due no later than July 1, 2017. Fees can be paid by personal check, bank check, money order or debit/credit card through our website. Cash will not be accepted under any circumstances. All payments must include the name of your business and the season that you are paying for.
**In order to be considered at the crop-planning meeting for participation in any Kingston Farmers’ Market, vendors must be paid in full with a zero balance for all previous and current Kingston markets before March 20, 2016.
- APPLICATION SUBMISSION. All applications must be submitted online via ManageMyMarket.com and must be completed by Monday, March 6, 2017. All necessary forms and certificates must also be submitted online via managemymarket.com at the time of application. Vendors applying to sell prepared foods must upload a copy of their 20-c license. Upon acceptance all vendors must update their ManageMyMarket account with a copy of their up-to-date insurance coverage, with the Kingston Farmers Market as license holder.
INSTRUCTIONS FOR CROP PLANS – 2017
The crop plans will be used to insure that a fair and reasonable distribution of product, and as much variety as possible, is available at the Market each week. The Farmers’ Market Board will review each crop plan and approve specific products for each vendor.
It is required that you specify whether the crops or products on your listings are grown by you or obtained from another source, growing practices, etc. Please be as specific as possible about what you’d like to sell as this information is central to allocating a fair share of the Market to all, and insuring that our customers have a good variety of product to choose from throughout the market season.
Vendors who are approved to sell particular products at the market shall bring these items in sufficient quantity to satisfy customer demand. If a vendor is unable to supply an approved product in sufficient quantity, KFM may add these products to other vendor’s Product Agreements. Conversely, vendors may not be approved to sell particular items when there is already sufficient quantity available in the market to meet customer demand. Nonapproved items presented for sale by a vendor will be asked to be removed from the Market.
Failure by a vendor to abide by the Product Agreement may result in fines, suspension or termination. The purpose of this regulation is not to punish vendors but rather to satisfy customer demand and to ensure a sustainable product mix in a small market by maintaining an adequate variety and quantity of products for customer purchase throughout the Market season in accordance with the natural availability of those products within our growing region.
We will hold a pre-season Vendor Meeting in April 2017 (date TBD) to address any questions or concerns that our vendors may have regarding the upcoming market. All members of the Market are invited to this meeting. Particularly if you have never been a vendor at the outdoor market in Kingston, please plan to attend this meeting as it will provide you with a lot of relevant details regarding load-in, EBT/WIC, stall allocation, and more.
We will work in good faith to make allocations as fair and reasonable as possible. The Farmers’ Market Board will have the final say as to the determination of crops and products, as well as vendor stall placement. You are welcome to request a certain spot on the street, but please be aware that the Board will be the final authority on stall assignment.
If you have any special needs or requests for next year’s Market, please include them in your application. You can also reach Katy Kondrat, Market Manager, at email@example.com or 347-721-7386.
We will do our best to address your concerns.
Katy Kondrat, Market Manager
and Kingston Farmers’ Market Board:
Donna Brooks, President
Kaycee Wimbish, Vice President
Brian Bender-Tymon, Secretary
Giovanna Righini, Sponsorship Chair
Ray Tousey, Vendor Relations Chair